Presenter guidelines

Technical & Organized Sessions and Keynote Speakers

  • Session moderators will strictly enforce time limits. Session moderators will alert you when you have five minutes left, and again when you have one minute remaining.
    • All technical and organized session presentations will be 15 minutes followed by 5 minutes for questions.
    • Keynote presentations are 25 minutes followed by 5 minutes for questions.
  • A laptop with Microsoft PowerPoint will be available at the podium with preloaded presentations. Please contact us if you plan on using something other than PowerPoint.
  • Please format your presentations for on-screen 16:9 size (in PowerPoint format page settings).
  • All PowerPoint files need to be uploaded at least 2 hours prior to session start time. Bring your presentation on a USB stick to room 322 for uploading by student volunteers, or email it prior to March 11 to

Poster Presenters

  • Contributed posters are intended to be equally prestigious as contributed oral presentations.
  • Poster boards are 4 feet tall by 8 feet wide. We recommend a poster size of 3 feet tall by 5 feet wide, but you are free to scale as needed if it fits on the 4’ x 8’ board.  You will need to provide pushpins or thumb tacks to attach your poster to the boards.
  • There is no guidance for poster format or style but we encourage you to use large fonts that can be read from a distance. If you are not familiar with how to prepare a poster, the Ecological Society of America and other societies have many examples online from their previous conferences.
  • Poster presenters are welcome and encouraged to bring handouts such as 8.5 x 11 or 14” copies of their posters for distribution.
  • There will be one evening poster sessions on Tuesday, March 12.
  • You are required to be at your poster and available for discussion during your assigned poster session. You are encouraged to be near your poster as much as possible during breaks on the day your poster is up.

Session Moderators

  • Session moderators are responsible for making sure all presentations are loaded and ready to go prior to session start. Check in with student volunteers in room 322 for updates.
  • Session moderators will introduce each speaker and then keep track of time. Moderators will notify speakers when they have 5 minutes remaining and again when they have one minute remaining.
  • Session moderators will oversee the question and answer session after each speaker. This includes making sure that everyone can hear questions and asking speakers to repeat the question as needed. Moderators should select audience members’ questions, or ask their own questions of the speakers if there are no questions from the audience.
  • Moderators need to keep the overall session on time to ensure sessions do not go overtime.
  • If speakers finish early (less than 15 minutes), moderators can either
    1. Extend the question period,
    2. Wait to start the next speaker on time and allow for an unscheduled break, or
    3. Start the next speaker early and allow extended questioning or simply finish the session early.